Comparison
Sansform vs Google Forms
Google Forms is free and simple. Sansform is for teams that need to digitize real-world forms with AI — signatures, routing, and all.
Google Forms is the go-to for quick, simple forms. It's free, integrates with Google Sheets, and works well for basic surveys and feedback collection. For many teams, it's the starting point.
Sansform picks up where Google Forms stops. When you need to digitize a 40-field safety inspection, an employee onboarding packet with signatures, or a vendor application with document uploads — Google Forms can't do it. Sansform lets you upload that existing form and AI handles the conversion, complete with e-signatures, photo capture, conditional logic, and submission routing.
Feature comparison
| Sansform | Google Forms | |
|---|---|---|
| AI form extraction from PDF/photo | ||
| AI form generation from description | ||
| Digitize existing paper forms | ||
| E-signatures | ||
| Bulk document uploadUpload multiple documents at once and digitize them in batch | ||
| Data extraction from filled formsImport completed forms to extract submitted answers as new data entries | ||
| Photo capture in forms | ||
| Submission routingAutomatically route submissions to different people based on form answers | ||
| Document generationAuto-generate PDFs from submitted form data | ||
| Scheduling | ||
| Team workspaces | Via Google Workspace | |
| Conditional logic | Basic | |
| Custom branding | Minimal | |
| Encrypted sensitive fieldsField-level AES-256 encryption with per-submission keys. At 24h the ciphertext AND the key are destroyed in a single update — copies in any infrastructure backup become cryptographically unrecoverable. | ||
| Price | Free tier available | Free |
Why teams switch to Sansform
- Upload any existing form — paper, PDF, or photo — and AI extracts every field. Google Forms has zero import capability.
- Built-in e-signatures, photo capture, and file uploads — all missing from Google Forms.
- Submission routing sends responses to the right people automatically based on form data.
- Professional custom branding vs Google Forms' limited header-image-and-color customization.
- Describe any form in plain English and AI builds it — faster than manually adding questions one by one.
Where Google Forms falls short
- No way to import, digitize, or convert existing forms — everything must be created manually from scratch.
- No e-signatures — a dealbreaker for compliance, HR, and field operations.
- No photo capture within forms — can't document equipment condition, site issues, or incidents.
- No submission routing or approval workflows.
- Extremely limited design customization — forms always look like Google Forms.
- No file upload support on free personal accounts.
When to use Google Forms
Google Forms is the right choice for quick internal polls, simple feedback forms, and event RSVPs where you don't need signatures, branding, or complex logic. It's free and everyone already has a Google account. But when your forms need to handle real operational workflows — inspections, applications, compliance documents — Sansform is purpose-built for that.
Compare other alternatives
See how Sansform stacks up against other form builders.